Managed Agents at Previously $0.06 $0.03/minManaged Agents are Previously $0.06 $0.03/min.

ServiceNow#1 on EVA-Bench

Artificial Analysis#1 on Speech Agent Arena

AI executive assistant that screens calls and guards your calendar.

Screen callers, offer approved meeting times, and relay urgent messages for one executive.

Talk to salesStart building

Trusted by leading teams

ServiceNowArtificial Analysis

Ranked #1

on EVA-Bench and Speech Agent Arena

ServiceNow
Indeed
SpeakX
Supernova
1Point1
ELSA

Protect the executive's time and catch every request

Callers get a time the executive approved, and nothing goes on the calendar until the executive says yes.

The agent asks the caller's name, company, topic and time zone before it offers anything.

AI executive assistant for the phone line, not the inbox

What is an AI executive assistant?

Most AI executive assistant software sorts email or drafts notes. This one works the phone. It answers the office line for one executive, screens callers, offers only approved meeting times and holds each request until the executive says yes.

  • Get approved times
  • Submit meeting request
  • Move meeting hold
  • Relay urgent message
  • Transfer to the office

Is this like the best AI executive assistant apps in the roundups?

Check the difference first. Callers talk to this agent, and it doesn't read your inbox or write your notes. It suits executives whose time goes to suppliers wanting thirty minutes, recruiters wanting a word and people insisting it can't wait until Monday.

This can't wait until Monday. The supply contract expires tonight.

I can send an urgent message to her phone. What number should she use if she calls back?

555-0188.

Can callers see what's on the executive's calendar?

No. Your calendar tool returns approved windows only, so the agent can't describe a board meeting it never saw. It asks for a name, company, topic, length and time zone before it offers any of them.

  • Supplier review, Tuesday 2:001:47
  • Hold moved to Wednesday 10:001:03
  • Board prep, no approved window0:58

Who actually confirms the meeting?

The executive, every time. Each request goes in as pending with a tentative hold. An urgent message goes to the executive's phone with a callback number, and the agent never promises that call will happen.

Meeting requested

Did the caller agree to an approved time and hear the request reference before the call ended?

What stays protected when the agent takes the line

Executive assistant AI buyers, mostly founders and chiefs of staff, care about two things here. Who gets through, and what the caller learns about the calendar.

Nobody gets a slot without a reason

Name, company, topic, length and time zone come first. A caller who won't say what it's about doesn't reach the part with times in it.

The calendar stays private

The tool hands the agent bookable windows, not the day. It can't leak who she's meeting, because it never had that information.

Nothing lands without approval

Requests sit as pending under a reference like MR-0624. Tuesday at 2:00 is held, and it isn't confirmed until the executive confirms it.

Changes don't need a human

Colin needs Wednesday instead. The agent moves the hold to another approved window, and the request stays pending.

Urgent gets through, without a promise

A contract expiring tonight reaches her phone with a reason and a number. She decides whether to call back.

It won't speak for the executive

Accepting a meeting, reading email and making commitments are all off limits. It holds the door, and every decision stays with the person it works for.

Discretion is mostly in how it sounds

Senior callers notice how they're handled. Cartesia's speech models keep the screening polite and quick, even when the caller pushes.

  • $0.03per minute
  • #1on Speech Agent Arena and EVA-Bench
  • 24/7answers every call, at any hour

Holds its ground when interrupted

A caller talks over the screening questions or insists on an answer. The agent listens, then returns to what it still needs.

Calendar rules before anything else

Choose the LLM, then give it the tools that get approved times, submit and move a meeting request, relay an urgent message and transfer to the office.

Sounds like a good office

A voice library choice for this desk has to stay composed with a board member and a supplier alike.

How the phone gets guarded today

Looking for the best AI executive assistant for founders usually means weighing these. The right call depends on how much of the job is phone work and how much is judgment.

AI executive assistantHuman EAScheduling link
Screens the callerAsks your questions on every callYes, and knows who mattersNo, anyone with the link can book
What outsiders seeOnly the windows you approvedWhatever the EA sharesOpen slots on your calendar
Meetings need approvalAlways, every request is pendingHandled by the EA's judgmentUsually booked straight away
Handling a hard situationRelays it to the executive's phoneYes, this is what a great EA is forNo
Covering a line at 7 p.m.Answers whenever it ringsOnly if they stay lateAvailable, but it can't talk
How you payPer call minute, with LLM usage and telephonyA full salaryUsually a small monthly fee

See which calls ended in a meeting request

Every call is recorded and transcribed. See which calls ended in a meeting request, which relayed an urgent message, and which found no approved window.

Launch an AI executive assistant in three steps

Start building

  1. Clone the executive desk

    Copy this agent, then write your screening questions and decide what counts as urgent.

  2. Connect the calendar and the office

    Link a calendar tool that returns approved windows only, set the phone for urgent messages, and point the office line at the agent.

  3. Ask for thirty minutes

    Call as a supplier, request a meeting, then push for Monday. Go live once the hold shows pending and the urgent message reaches your phone.

Enterprise-grade security

  • HIPAA compliant badge

    HIPAA compliant

  • SOC 2 Type 2 badge

    SOC 2 Type 2

  • GDPR badge

    GDPR

Executive assistant FAQs

What is an AI executive assistant?

It's an AI phone assistant and calendar assistant for one executive. Callers talk to it on the office line, so it isn't a chat app you type into. It screens callers, offers only approved times, holds meeting requests until the executive confirms, and relays urgent messages.

How do I use AI as an executive assistant for calls?

Point the executive's office line at the agent, connect a calendar tool that returns only approved windows, and write the screening questions into the instruction: name, company, topic, length and time zone. The agent then submits every request as pending and sends urgent messages to the executive's phone.

How is an AI executive assistant different from AI appointment scheduling?

Appointment scheduling books open slots for customers. An executive assistant protects one person's calendar, so requests stay pending until the executive approves them.

Does an AI calendar assistant see the whole calendar?

No. The calendar returns approved windows only, so the agent can't describe other meetings.

Can an AI executive assistant accept a meeting on the executive's behalf?

No. The agent submits every request as pending, and the executive confirms.

Can an AI executive assistant move a meeting request?

Yes. The agent moves a pending hold to another approved window, and the request stays pending.

Can the agent transfer a caller to the executive's office?

Yes. The agent can transfer calls to your team, and you control exactly when it does.

What is the best AI executive assistant?

It depends on where your time goes. If email and notes are the problem, look at the best AI executive assistant platforms for the inbox. If calls and meeting requests are, you want an agent on the phone. Check that it offers approved times only, never confirms a meeting on its own and sends urgent messages to your phone. You can call the sample office on this page.

Will AI take over executive assistant jobs?

This agent doesn't try to. It covers one slice of the role, which is answering the phone, asking the same screening questions and holding meeting requests. Judgment, relationships and everything off the phone stay with people. Many executive assistants may find it useful for covering the line while they work on the rest.

How can an executive assistant use AI?

One way is to hand the phone line to an agent. It asks the screening questions, offers approved times and submits requests as pending, so the assistant reviews a clean list and not a stack of interruptions. The assistant keeps the judgment calls, and urgent messages still reach the executive.

How much does an AI executive assistant cost?

You pay for time on the phone, and screening calls are short. Agents are $0.03 per minute of call time. LLM usage is billed separately, and a Cartesia phone number adds $0.014 per minute, or nothing if you bring your own Twilio account or SIP trunk. The free plan includes $1 of agent calls a month, so you can test the desk before you pay. See pricing.

Find your voice

Talk to an expert.

Connect with a member of our team and learn how Cartesia can help you build world-class voice experiences.

Contact Sales

Start building.

Access our models via API and bring an agent into production with our SDKs and developer tools.

Try Cartesia

We’re hiring!

Build the future of interactive intelligence

Careers page